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Transcript Request

PLEASE NOTE:  The average response time is 3-5 business days.

Current students and recent graduates can contact their high school registrar or counselor to receive an official transcript. Former students can request an official transcript through the district office. All request must fill out the Transcript Request form, sign it, and return it before the process can begin. Once the form is received it can take up to five business days to complete the process. You can fax, scan and email, or drop off the Transcript Request to the district office at:

• Fax: (360) 885-5377
• Email: communication@battlegroundps.org
• Drop Off – CASEE A Building: 11104 NE 149th St. Brush Prairie, WA 98606 (map)
• Click Here for Transcript Request Form

How to Request a Public Record from Battle Ground Public Schools

(Note: Please see information above for all Transcript Requests)

Washington law requires state and local agencies, which includes public schools, to make public records available to the public. This law, the Washington State Public Records Act, which is found at RCW 42.56, supports the public’s right to be informed about what their government is doing.

The law lists certain public records that do not have to be disclosed. These exemptions are intended to prevent unreasonable invasions of personal privacy or the use of public records for personal or commercial gain. If certain information contained in a document is exempt, it will be redacted (blocked out) from the document, but you will still be provided a copy of the document.

The law requires that the public records requested are “identifiable.” Your public records request must include enough specific description so the district can locate the record you are requesting. A general question is not a public disclosure request. For example, if you are requesting the district budget, be sure to state for which year you want the budget and if you want the entire document (about 100 pages) or a summary. Please submit the request by completing the district’s Request for Public Record form.

Click to view BGPS’ public records request policies and procedures.

Public Records Request Form

1. Download and complete the request form.
2. Deliver/mail/fax/e-mail your request to:

• Battle Groundic Schools – Public Records Requests:
  • Physical Address: 11104 NE 149th Street, Brush Prairie, WA 98606
  • Mailing Address: PO Box 200, Battle Ground, WA 98604
  • Fax: (360) 885-5351
  • Email: publicrecordsrequest@battlegroundps.org

You may also submit your request in a letter. Be sure to include all the information asked for in the Request for Public Record form.

The law requires that within five (5) business days from receiving the request, the public agency will provide you the records requested; or provide a reasonable estimate of when the records will be available when the records are not readily available because of:

1. The time necessary to gather them,
2. Determine whether they are exempt,
3. Redact any exempt information,
4. Contact people or other entities to let them know the information is being released, and/or
5. To gain clarification of the request; or
6. Deny the request and give the legal reason for the denial.

PLEASE NOTE:
There is no charge to view documents at district office located at 11104 NE 149th Street, Brush Prairie, WA 98604.

Battle Ground School District will charge a “per-page fee of 15 cents (over 25 pages) and the actual cost of postage and an envelope” (Board Procedure 4040, Public Access to District Records). The District may require a deposit to be paid in an amount not to exceed ten (10) percent of the estimates copying costs before the district begins copying the requested records. Documents may not be released until full payment is received.

FEES:

• $0.15/ page Documents.
• Actual cost Maps, computer disks, binders, etc.
• Actual cost Postage charges for mailing requested records.